Part-Time Administrative Assistant with QuickBooks Expertise ID-2600

We are excited to invite applications for a Part-Time Administrative Assistant position! We are looking for a highly organized and detail-oriented individual to join our team. The ideal candidate will have experience with QuickBooks invoicing and a strong background in administrative duties, including managing School Bus Transportation Contracts and contracts for out-of-district student transportation. This role can be performed partially or fully remote, and you will work closely with our team to ensure smooth operations and effective financial management.

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Entry Level Phone Job, $42/hr, Remote, No Degree Required
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Remote Moderator, $42/hr, Part-Time, Weekend, No Degree
Data Entry, $45/hr, Remote, Night Shift, College Student Job
Phone Support, Remote, $50/hr, No Experience, Part-Time
Virtual Assistant, No Experience, $42/hr, Remote, Weekend
Remote Customer Support, $45/hr, Part-Time, College Student
Data Entry, Remote, $40/hr, Night Shift, No Degree
Evening Virtual Assistant, Remote, $45/hr, No Experience
Weekend Customer Support, $42/hr, Remote, College Student
Remote Data Entry, $50/hr, No Experience, Evening/Night Job
Virtual Assistant, $42/hr, Remote, Weekend, Entry Level
Remote Phone Support, $45/hr, Evening, No Experience Required
Data Entry, No Experience, $50/hr, Remote, College Student
Remote Moderator, $40/hr, Weekend, No Degree, Part-Time
Live Chat Support, Remote, $42/hr, Night Shift, College Student
Phone Job, $50/hr, Remote, No Degree, Part-Time, Weekend
Data Entry, $45/hr, Remote, Evening, No Experience Required
Virtual Assistant, No Experience, $42/hr, Remote, Part-Time
Remote Customer Support, $50/hr, Night Shift, No Degree
Remote Data Entry, $40/hr, College Student Friendly, Part-Time
Live Chat Support, $42/hr, Weekend, Remote, No Degree
Virtual Assistant, Remote, $45/hr, Evening, No Experience
Remote Phone Job, $50/hr, College Student, Night Shift
Remote Moderator, $42/hr, Weekend, No Experience Required
Data Entry, No Degree, $45/hr, Part-Time, Remote Job
Customer Support, $50/hr, Remote, Evening/Night Job, No Degree
Virtual Assistant, $42/hr, Remote, Weekend, No Degree
Remote Live Chat, $45/hr, College Student, No Experience
Remote Data Entry, $40/hr, Part-Time, No Degree Required
Phone Support, $50/hr, Weekend, Remote, No Experience
Virtual Assistant, $42/hr, Evening, Remote, No Degree
Remote Customer Support, $45/hr, No Experience, Part-Time
Data Entry, $50/hr, Night Job, No Degree, Remote
Remote Moderator, $40/hr, College Student Friendly, Part-Time
Virtual Assistant, Remote, $42/hr, Weekend, No Experience
Remote Phone Job, $45/hr, Part-Time, No Degree Required
Customer Support, $50/hr, Night Job, Remote, No Experience
Data Entry, Remote, $42/hr, Evening Job, No Degree
Live Chat Support, $45/hr, Weekend, Remote, College Student
Virtual Assistant, Remote, $50/hr, Part-Time, Night Shift
Data Entry, $40/hr, No Experience, Remote, Weekend Job
Remote Phone Job, $45/hr, No Degree, College Student Friendly
Customer Support, $42/hr, Remote, Evening, No Experience
Virtual Assistant, $50/hr, Weekend, No Degree, Remote
Remote Data Entry, $40/hr, Part-Time, College Student Job

 

Compensation and Benefits

• Competitive hourly wage based on experience
• Flexible working hours with options for remote work
• Opportunities for professional development

Why you should apply for this position today

This role offers you a chance to join a dedicated team where your organizational skills will directly contribute to the efficiency of our operations. You will have the flexibility to work remotely while gaining valuable experience in administrative support and financial management.

Skills

• Proficiency in QuickBooks and invoicing processes
• Strong computer skills, including Microsoft Word, Outlook, and PowerPoint
• Excellent organizational and time management skills
• Ability to prioritize tasks effectively
• Strong communication skills, both verbal and written

Responsibilities

• Create and send invoices to clients using QuickBooks on a monthly basis or as needed.
• Track payments and follow up on overdue invoices.
• Maintain accurate records of all invoicing and payments.
• Initiate contact with school districts regarding potential contracts and bids.
• Manage student and driver schedules to ensure proper shift coverage.
• Manage and respond to emails and phone calls efficiently.
• Schedule and coordinate meetings and appointments.
• Prepare and maintain spreadsheets, reports, and other essential documents.
• Assist in organizing and managing company files and records.
• Provide assistance to team members as needed.
• Answer incoming phone calls and direct them to the appropriate person.
• Organize meetings and take accurate minutes.
• Write and distribute emails, memos, and letters appropriately.
• Maintain an organized filing system.
• Develop, update, and uphold relevant office procedures.

Qualifications

• High school diploma or GED required; an associate degree or administrative training is preferred.
• Previous experience as an Administrative Assistant or in a similar role.
• Familiarity with standard office equipment such as printers and fax machines.
• Highly organized with strong time management skills and the ability to prioritize tasks effectively.

Education Requirements

• High school diploma or GED required.
• Associate degree or administrative training preferred.

Education Requirements Credential Category

• High School Diploma / GED
• Associate Degree (preferred)

Experience Requirements

• Previous experience as an Administrative Assistant or in a similar role.
• Familiarity with QuickBooks and standard office practices.

Why work in Billerica, MA

Billerica, MA is a charming community that offers a blend of suburban tranquility and easy access to the vibrant city life of Boston. With its family-friendly environment, numerous parks, and recreational facilities, Billerica provides a great quality of life. Additionally, the area boasts a strong local economy with various opportunities for professional growth and networking.