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Executive and Personal Assistant ID-8313

Reichmuth Global AG is an investment holding and single family office dedicated to financing and supporting the entrepreneurial activities and investments of its founder, Dr. Tobias Reichmuth. Our focus areas include:

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Virtual Assistant, $50/hr, Part-Time, Remote, Weekend Job
Data Entry, $40/hr, Evening Job, No Experience, Remote
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  • Longevity Investments: Investing in and helping to build longevity start-up companies

  • Real Estate Developments: Investments in and management of residential buildings in Switzerland and Norway

  • Yachting: We own a 45m icebreaker superyacht and organize explorer tours around the world

  • Asset Management: Support in managing the assets of our founder

Job Overview

We are looking for a proactive and highly organized Executive and Personal Assistant to join Reichmuth Global. This role offers the chance to work closely with a visionary entrepreneur on diverse projects, including BlueCruise - a unique co-working travel experience launching in 2025. Daily tasks include agenda coordination, scheduling meetings, expense tracking as well as various operational EA/PA tasks - often on an ad-hoc basis. Fast thinking as well as working autonomously is a must, a steep learning curve and ever changing tasks are guaranteed. The ideal candidate will have a positive, friendly and assured personality as well as a proven track record of a similar role for two consecutive years.

Key Responsibilities

  • Executive Support & Calendar Management

    • Manage complex calendars, schedule meetings & calls, and coordinate appointments across multiple time zones.

    • Handle various personal assistant tasks (bookings, enquiries, etc.), ensuring smooth day-to-day operations.

    • Assist with administrative duties, including payment processing, expense tracking, and budgeting.

  • Social Media Management

    • Manage engaging content (podcasts, newsletters, reels/posts, etc.) for platforms such as Instagram, LinkedIn, and our longevity blog.

    • Set-up and maintain a content studio for producing and editing video snippets.

    • Edit and produce videos showcasing our projects and initiatives.

    • Manage and grow our social media presence, particularly focusing on the BlueCruise project.

    • Engage with our online community, fostering relationships and expanding our audience.

  • Project Coordination at BlueCruise

    • Coordinate logistics and manage relationships with strategic partners (yacht management company, sponsors, suppliers, guides, etc.)

    • Assist in passenger management for BlueCruise, ensuring exceptional experiences for our guests.

    • Coordinate media relations for interviews, etc.

    • Act as a liaison for yacht management and other exclusive travel services.

  • Real Estate Management

    • Oversee Airbnb properties, managing listings, bookings, and guest communications.

    • Collaborate with real estate agencies to manage property-related matters.

    • Coordinate maintenance, renovations, and property improvements, with local agencies.

  • Family Office Support

    • Provide administrative support for family office activities.

    • Manage personal and business-related tasks with discretion and efficiency.

Qualifications

  • Experience: similar role for a minimum of two consecutive years is a must for applying to this position.

  • Hands-on Mentality: Ability to work independently, take initiative, and be proactive.

  • Highly Flexible: Willingness to adapt to changing priorities and to accommodate varying schedules in different time zones. Happy to operate independently as well as to “think outside the box”.

  • Organized and Detail-Oriented: Exceptional and efficient organizational skills, with the ability to multitask effectively and to independently decide on priorities while offering considered opinions when needed.

  • Proactive and Adaptable: Willingness to "muck in" is essential. Able to switch from business to personal support with ease.

  • Social Media Enthusiast: Passionate about social media, with experience in content creation, video editing, and community engagement.

  • Technical Skills: Proficient in video editing software and comfortable setting up a content studio, as well as savvy with office software, emails, websites, etc.

  • Excellent Communicator and Negotiator: Strong verbal and written communication skills in both English and German; ability to negotiate diplomatically with a friendly attitude. 

  • Interpersonal Skills: Professional and friendly demeanour with the ability to build strong, lasting relationships with high-profile individuals.

  • Interest in Learning: A general enthusiasm for learning about longevity, startups, and our various investment areas.

What We Offer

  • Flexible Remote Work: Enjoy the benefits of working from home.

  • Unique Opportunity: Work 1:1 with a visionary entrepreneur on groundbreaking projects in longevity, technology, and global travelling/yachting.

  • Professional Growth: Gain exposure to innovative ventures and expand your skill set across multiple disciplines.

  • Dynamic Environment: Engage in a variety of exciting tasks, ensuring a stimulating and varied work experience.

How to Apply

If you are excited about this opportunity and you have a minimum experience of two consecutive years in a similar position as well as the knowledge, skill set and flexibility for this role, please send your resume and a brief cover letter explaining why you're the perfect fit for our team.

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

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