Billing Support Specialist I

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US Citizenship Required
Pay Rate: $20-$22/hr. DOE
POSITION SUMMARY:
The Billing Support Specialist is responsible for collaborating with various construction personnel to obtain supporting documentation to create invoicing, resolve discrepancies, track job-to-date quantities against invoice amounts, and work within various internal and client systems for accurate reporting and tracking.

ESSENTIAL JOB FUNCTIONS

  • Works with construction personnel, including splicers, foremen, construction managers, and office coordinators, to obtain supporting information to create invoices.
  • Work with construction managers to guarantee accurate daily field reports for in-house and subcontractors and validate when appropriate.
  • Track job-to-date quantities and ensure duplicate daily field reports are not entered into the system nor paid out.
  • Coordinates with the construction team and engineering team on red lines and closeout packages
  • Oversee client relationships through regular communication with the billing team and client personnel associated with finance and invoicing.
  • Ensures invoices accurately reflect correct totals, correct unit coding, and accurate quantities.
  • Drives positive cash flow by working closely with internal construction and finance teams to coordinate payment of invoices and follow up on past due invoices.
  • Keeps trackers current for reporting of billing, job to date quantities, and various statuses.
  • Stays current with NTPs and awards for applicable projects to understand backlog and changes to quantities/billing protocols.
  • Assists project manager with creating change orders or adjustments to PO quantities.
  • Adheres to the timelines for invoice submittal, approval, and project closeout
  • Collaborates with project manager to overcome obstacles preventing timely invoice submission and approval.
  • May attend client meetings from time to time with project manager as needed.
  • Work within GIS system to pull reports, review daily field reports, and update statuses.
  • Submits timesheets daily with the appropriate time coded to the project, aspect, and task.
  • Performs other duties as assigned by management.

SKILLS AND ABILITIES

  • Builds strong relationships with clients, contractors, construction workers and internal team.
  • Excels at organization, time-management, problem-solving, communication, and attention to detail.
  • Sense of urgency and ability to prioritize multiple items that are extremely important.
  • Good organizational skills with the ability to plan, coordinate, and track project development.
  • Strong work ethic, leads by example, and does what it takes to get the job done.
  • Proficient in Microsoft Office Suite and with various other software programs.
  • Ability to communicate professionally at all times, with clarity at the frequencies required by management and customers.
  • Work independently with minimal supervision.

MINIMUM REQUIREMENTS

  • Must be 18 or older.
  • Able to work with minimal supervision and complete tasks assigned in a timely manner.
  • Ability to Multi-task and track many incoming/outgoing items simultaneously.
  • Valid driver s license and excellent driving record.
  • Must be able to pass pre-employment drug test and background check.
  • High school diploma or GED

PREFERRED REQUIREMENTS

  • Bi-lingual (Spanish/English)
  • Bachelor s degree business administration, finance, accounting, or a related degree
  • Two years of experience in telecommunication, logistics coordination, or project coordination.
  • Experience with accounting/invoicing software such as Sage.
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