Management Analyst II ID-8714

The City of La Habra is looking for a dynamic Management Analyst II who is highly motivated and enthusiastic about a professional administrative career working in a collaborative and fast-paced environment. If you are customer service orientation and have a strong ability to coordinate and collaborate successfully with other departments, outside agencies, community groups and the broader public, this may be the career you are looking for. Ideally this person has prior experience with budget development and preparation in the public sector.

The list established from this recruitment may also be used to fill Management Analyst II vacancies in other City Departments.
ABOUT THE CITY:The City of La Habra is located at Orange County's north-western most corner; La Habra today is 7.3 square miles, with a population of 62,850. A quiet bedroom community, it is conveniently located within an hour's drive of many beaches, mountains, and desert recreation areas. The City is known for the Tamale Festival, Corn Festival, and the gem of La Habra, the Children's Museum and Depot Theatre. For more information about the City, visit our website at:

ABOUT THE POSITION: This position receives general supervision from an assigned supervisor. This position is the journey level class within the Management Analyst series. The City of La Habra is looking for a highly motivated and customer service-oriented Management Analyst II with innovative ideas and a passion for excellence. Competitive candidates for Management Analyst II position will possess a broad range of knowledge and experience including excellent written, analytic and computer skills, budget, program administration as well as a strong customer service orientation, excellent report writing skills, and the ability to collaborate successfully with other departments, outside agencies, community groups and the broader public. If you are the ideal candidate with the education, training, and experience we are looking for, APPLY TODAY!
Examples of Duties
ESSENTIAL DUTIES (Duties may include but are not limited to the following): The duties listed below are intended only as illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the class.


Typical Qualifications
QUALIFYING KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of:

  • California Code and California Code of Regulations.
  • Municipal Code and related statutes.
  • Federal, State and local laws, rules and regulations pertaining to local government operations.
  • Principles, practices, and techniques of public administration and analysis.
  • Municipal finance and budgeting.
  • Research and survey techniques, methods and procedures.
  • Principles and practices of modern office equipment and software applications.
  • Effective customer service techniques.


Ability to:

  • Operate computer hardware and word processing, spreadsheet, and specialized software.
  • Operate optical imaging systems.
  • Use and operate modern office equipment.
  • Organize tasks and set priorities.
  • Interpret, apply, explain and reach sound decisions in accordance with laws, regulations, rules and policies.
  • Analyze a variety of administrative and/or organizational issues and make sound policy and procedural recommendations.
  • Use correct English usage, spelling, punctuation, and vocabulary.
  • Make effective presentations.
  • Plan, organize, and successfully implement projects and assignments.
  • Organize and maintain office records.
  • Assist in budget preparation.
  • Oversee records management program.
  • Communicate effectively, both orally and in writing.
  • Prepare clear, accurate, and concise records and reports.
  • Maintain sensitive and confidential information.
  • Use tact, discretion, and diplomacy in conflicts situations.
  • Establish and maintain effective working relationships with members of the community city staff, management, the general public, and others encountered in the course of work.


Supplemental Information
EDUCATION, TRAINING AND EXPERIENCE:

Any combination of training and experience, which demonstrates attainment of the required knowledge and ability to perform the required work, typically:

Education: A Bachelor's degree from an accredited college or university with major coursework in business administration, public administration or related field is required.

Experience: Two (2) years of administrative analysis and/or budgetary experience in government or a comparable business or non-profit organization. Experience working with people, finance, budgets, contract administration, goal setting, technology, legislative affairs, communication and public relations are desirable. Must be available to work evenings, weekends, and attend special events when necessary.

LICENSE REQUIREMENTS:

Must possess and maintain a valid California Class C driver's license, acceptable driving record, and evidence of insurance are required.

PHYSICAL AND MENTAL DEMANDS

The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands: While performing the duties of this class, the employee is constantly required to sit, and occasionally to stand and walk. The employee must be able to talk and hear. The employee must be able to use hands to finger, handle, feel or operate computer hardware and standard office equipment; and reach with hands and arms above the below shoulder level. The employee occasionally lifts and carries records and documents typically weighing less than 20 pounds.

Specific vision abilities required by this class include close vision and the ability to adjust focus.
Mental Demands: While performing the duties of this class, the employee is regularly required to use oral and written communication skills, read, and interpret data. Thoroughly analyze and solve problems; exercise sound judgment in the absence of specific guidelines; use math and mathematical reasoning; establish priorities and work on multiple assignments and projects concurrently; meet intense and changing deadlines given interruptions; and interact appropriately with staff, management, city officials, contractors, public and private representatives, and others in the course of work.
WORK ENVIRONMENT: The employee frequently works in office conditions where the noise levels are usually moderate, at or below 85 decibels. The employee attends Community and Economic Development and Housing meetings, city events, and other functions on behalf of the city, including functions being held during evening and weekend hours.
SPECIAL CONDITIONS

Public Employee Disaster Service Worker: In accordance with Government Code Section 3100, all La Habra city employees are required to perform assigned disaster service worker duties in the event of an emergency or a disaster.

The City of La Habra is an Equal Opportunity employer and does not discriminate on the basis of race, color, creed, ancestry, national origin, gender, marital status, sexual orientation, religion, age, veteran status or disability.

APPLICATION PROCEDURE

To be considered for this opportunity, please submit a City application online through the Human Resources Department webpage at Applications will be screened and those applicants deemed best qualified will be invited for an oral interview. Candidates must successfully pass the oral interview in order to be placed on the eligibility list. The final candidate must successfully complete a medical exam, drug screening, employment history verification, DMV check and will also be fingerprinted.
If any accommodation is needed during the interview, please notify the Human Resources Department at least five days in advance of your scheduled appointment so that we may be able to provide a reasonable accommodation.
This bulletin is not a contract, neither expressed nor implied.

Any provision herein may be modified or revoked.
MEDICAL INSURANCE:
Several CalPERS health plans are available. The City pays a flat rate portion of the premium according to the bargaining unit agreement.
DENTAL INSURANCE:
Two (2) plans are available. The City pays a flat rate portion of the premium according to the bargaining unit agreement.

VISION INSURANCE:
The City pays a flat rate portion of the premium. The Employee may pay a portion of the insurance premium according to the bargaining unit agreement and this benefit is voluntary.

LIFE INSURANCE:
The City requires all employees to carry a minimum amount of life insurance according to the bargaining unit agreement.

RETIREMENT:
CalPERS 2% @ 60 with a 8% employee contribution (classic); new members 2% @ 62 with a 50% of the normal cost plus 1% cost sharing (PEPRA). The City of La Habra does not participate in Social Security.

RETIREMENT HEALTH SAVINGS (RHS):
Employee contributes $25 per pay period to a Retirement Health Savings (RHS) account.

DEFERRED COMPENSATION:
The City offers MissionSquare Retirement as its deferred compensation administrator. The City will provide a Deferred Compensation plan match of $50 per pay period to those management and executive management employees who contribute at least $50 or more per pay period as an employee contribution.

VACATION:
Earned at the rate of ten (10) working days per year for the first four (4) years of service. Additional vacation may be earned by employees after five (5) years of service.

SICK LEAVE:
Accumulated on the basis of eight (8) hours per month.

HOLIDAYS:
An average of eleven (11) holidays per year, plus one (1) floating holiday for certain bargaining groups.

EMPLOYEE GYM:
The City offers an in-house gym at City hall to support employees health and wellness.

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

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5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

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8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

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This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

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